Writing Cover Letters

Curriculum vitaeCover letters are one of the many gate-keepers that can end your job search before it even begins. To ensure that you don’t make a mistake that can put you out of business, check out our latest cover-letter advice:

1. Know your reader. This advice has several components. First, in the literal sense, you should know who will be reading your cover letter. Do not use generic company addresses and “To Whom It May Concern…” Instead, do your homework and address your letter to the individual person who will be reading it. Knowing your reading also means knowing what he or she is looking for. Simply tooting your own horn and expressing how much the job means to you is a technique that fails to see it from your potential employer’s perspective, and can sink you before you even meet. Instead, think about what the job means for the other party, and then work backwards to present your case for how you can provide it. For example, if you are applying for a management-level position with highly demanding organization skills, it’s not enough to write that you are organized. You should instead write about how the workplace will be improved by hiring someone with your excellent organization skills.

2. Proofread. This advice comes up frequently because it’s so crucial. Even one typo can send your application into the trash, so be sure to triple check it. Two supplementary techniques for proofreading are to ask a friend to read it, and also for you to read it backwards, that is, starting with the last word and reading backwards, word by word, for spelling errors. Both of these techniques will diminish the chance that your eye passes over a mistake because you are too familiar with the material.

3. Follow up. Make your contact information clear, professional, and up-to-date. If you don’t hear back, take the initiative and contact your interviewer.

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Networking Tips (Part 2)

Businesswoman social networkEveryone seems to agree that networking is an essential ingredient in landing that next big job offer, but there is persistent confusion about what exactly networking is and is not, and how to go about it. Here are some practical tips to set you straight on your path to successful networking (continued from yesterday).

3. You are always the product, but you don’t always have to be the salesman. In essence, you should make yourself as presentable, professional, and accessible as possible, but don’t push yourself too aggressively when asking for favors. Instead, state clearly who you are, what your professional goals are, and how you intend to meet those goals. This is different than directly asking for something, and is best suited for potential contacts who do not owe you anything and may not even have anything to offer in this moment. Rather, if they respond favorably to you, they may connect you with other contacts or call on you when they have positions available for you in the future. Being the product means that you should always present yourself in the best possible terms. Even though you are not selling yourself, you are very much seen as a product in the workforce, and you want to come across as always as the most valuable product possible.

4. Keep your doors open. Sometimes you make a great contact even though you’re already locked into your current job contract. That’s ok. Keep the lines of communication open in a casual, friendly way, occasionally writing to check with your other contacts. There’s always the chance that something will open up in the future. Part of this process is the way you manage to hold everyone in the best possible light. Never speak badly about your current employer (or anyone else for that matter). Just let potential hiring managers know how valuable you are, and make sure you’re on the list to find out when something opens up.

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Networking Tips (Part 1)

Business woman and virtual community.Everyone seems to agree that networking is an essential ingredient in landing that next big job offer, but there is persistent confusion about what exactly networking is and is not, and how to go about it. Here are some practical tips to set you straight on your path to successful networking.

1. Networking is a web, not a straight line. This model has several implications. First of all, it’s a two-way street. Often, approaching a potential ally is easier and more successful when you have something to offer them, rather than simply breaking down their door to ask them to help you. If there’s nothing that you have to offer a potential contact, for example if you are reaching out to someone who is much more established than you, there are still ways you can keep things mutual. At the very least, offer your services in a humble manner, and honor the other party for his or her expertise. Secondly, networking is community building, not simply trying to get things out of people. You will get much further if you ease yourself into a community by confidently, yet kindly, asking each contact if there is anyone else they can recommend to help you to attain your professional goals. Again, barging in and asking for something might close more doors than it opens, as will taking favors without offering anything back.

2. Make your presentation clean, clear, and professional. You’ve probably heard of the 30-second elevator speech, and it’s a great place to start. Make sure you can introduce yourself and make your pitch to anyone, any time, in under 30 seconds. Next, make a professional business card and a website that shows off your skills, portfolio, and CV. Without these basic components, you’re not yet ready to network.

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The Ins And Outs Of Dating Your Coworkers

romantic office placeWhile most people warn to avoid dating your co-workers like the plague, a recent survey from Glamour shows that almost 41% of Americans have been involved in some sort of romantic relationship with a co-worker. This high number is understandable – after spending so much time with your co-workers, it’s only natural that you find you have a lot in common.

If you find that you’ve hopelessly fallen for one of your co-workers, it’s possible to make a relationship work out. So long as your love interest works at the same level as you (aka no supervisors or underlings), it’s legal for you to date. Although it may be difficult to disguise your relationship in the office place, it’s important to draw a sharp line between your life in the office and your life outside of it. Not only will this prevent other co-workers from gossiping, it will make things easier should you break up.

If your paramour is a supervisor or an underling on the other hand, it’s a whole different story. Many company codes prohibit dating somebody at a lower or higher level than you because it creates a conflict of interest. Even if you don’t think you’re giving preferential treatment to your significant other, other workers may take it that way and become disgruntled. Another problem commonly run in to is the risk of sexual harassment claims – if the couple breaks up, the underling may claim sexual harassment regardless of its veracity. Since there’s no way to prove that your significant other didn’t just succumb to your advances in order to keep his or her job, cases such as these usually end with the underling walking away with a huge chunk of money, not to mention your professional reputation.

If you’re determined to date a co-worker, you need to be absolutely sure that you can both keep your professionalism around each other regardless of your personal situation. Ideally, it will lead to a healthy, long-term relationship. Be sure to confirm that this is the end goal for the both of you before putting yourself in a situation that could easily damage your professional life.

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The Dangers Of Overdependence

Older worker mentoring younger workerWithin an office environment, there are many types of relationships. There are the bosses that you can barely stand to sit through a meeting with, and those whom you don’t know what you would do without. If you’re particularly close to one of your superiors, stop and consider whether he or she is a mentor or a crutch. A mentor is somebody who will help you to succeed based on your own merits; whereas a crutch tries to help you by taking care of things that you feel unconfident about. If you find that you have a friend who you go to for help with every little problem, you may be hurting your career by your overdependence.

If you think you’re overdependant on one of your co-workers but don’t want to hurt his or her feelings by pulling away from their offers of help, try weaning yourself away slowly. Pick one of your current projects and stop asking your friend for advice with it. If you find yourself truly stuck, reach out to somebody else in the office. In this way, you can discuss less and less work-related issues with him or her and instead focus on your outside-of-work friendship.

If your crutch notices you pulling away from his or her work-related assistance, explain that you feel like you’re ready to try projects on your own, thanks to his or her previous guidance. Be sure to make it explicit that you’re very grateful for his or her help – you don’t want him or her to think that you’re pulling away out of malice.

Once you liberate yourself from your dependence on a crutch, you may find that your job suddenly gets a lot harder. It may be difficult at first, but if you hope to continue advancing your career, you need to prove that you can excel at the job you’ve got without any support, for there’s certain to be even less the higher up you go.

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Alternative To PowerPoint

Meeting Room with ScreenEvery day, the average worker sees 1,387,469,000 PowerPoint presentations. Okay, maybe we’re exaggerating, but the number is high enough to send even the most caffeinated among us in to a sleepy haze by the end of the day. Nobody really loves PowerPoint, but is there another way to give a presentation requiring numbers and figures? We think yes.

If you’re ready to get rid of all electronic aid in your presentations, consider just standing up and giving them. Although it will test your public speaking skills not having documents to fall back on, your boss and co-workers will be impressed that you know your material well enough to present without any sort of aid. If you’re not quite ready for such extreme measures, try using an old-fashioned handout. They worked for years before computers were invented, so why not now? Another bonus of using handouts is that your audience can take notes directly on your facts and figures, making note-taking much quicker and simpler.

If you feel that you still need some electronic aid but want to escape from the boxy dimensions of Microsoft PowerPoint, there are a host of websites that offer sleek, sophisticated alternatives. A perennial favorite of ours is Prezi (online at prezi.com), which works more like a huge blackboard than a slideshow. It’s great for visually linking concepts and ideas, and supports a whole host of media styles beyond plain old text and graphs.

Whether you choose to go completely cold turkey or just change your poison, one thing is for certain: walking in to a conference room without your trusty clicker in tow will grab everyone’s attention.

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The Annual Picnic

Picnic table in beautiful park during autumnNo matter how many years you work at a place, there are always moments that can shake your well earned confidence and make you feel incredibly vulnerable. It’s the last thing you need in a world, fraught with insecurity, anxiety and stress. The Christmas or holiday party is a prime example of such an occasion, and so is the annual picnic. In our estimation, the picnic is by far the most dangerous of these scary events.

Maybe it has something to do with being outdoors and having to perform in what is, for many, a foreign environment. Let’s face it. A lot of people aren’t really comfortable in tee shirts and shorts, tennis shoes and sandals. They don’t rush to line up to participate in the sack races, or the bobbing for apples, or the tug of war. Some are even self-conscious in the pie eating and watermelon gobbling competitions.

The most important thing about a company picnic, however, is not whether you win or lose at the community-building activities, but how you use this opportunity to get close to your coworkers. These are the people that you are likely spending 40+ hours per week with, so make the most of this chance to get to know them outside of your routine. Be genuine, ask questions about your coworkers’ live and come from your heart. Above all, avoid talking shop, and have fun!

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The Two-Hour Lunch

Clock made of spoon and forkThings have been going great at work for as long as you can remember. Your colleagues like you, and your supervisors are pleased with your efforts. You’ve begun to think of the inevitable promotion coming your way, and the raise that will come with it. So, you are shocked when you’re called in to a meeting with your immediate supervisor and dragged over the coals about the two-hour lunches you’ve been racking up. You thought you were doing right by the organization, that it was even expected that you would take long lunches with clients and prospective clients, but somewhere along the way you lost your perspective. Of course you need to entertain clients and future clients at lunch, but you can set the parameters of such meetings and resolve to stick to them.

It is never a great idea if it appears that you are having too much fun outside the office but in the name of the office. Violating a general code of moderation is always a bad idea. So, keep lunches at one hour to one hour and twenty minutes, no more than that. Clients will understand your need for brevity and will be favorably impressed by your discipline.

Of course, it should also go without saying that you should avoid drinking alcohol while at any business lunch. Eliminating potential improprieties can only strengthen your potential successes. The point is to avoid putting yourself in situations that can lead to failure. Lunches that go too long are like that.

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Eating At Your Desk

man at office eatingIt feels good. Sometimes you desperately need a snack to kick your plummeting blood sugar back up, but let’s face it—eating at your desk is never much of a good idea.

Aren’t the drawbacks obvious? There is the threat of spills and stains on important documents and reports. There are crumbs all over the place, attracting ants and other insects, and there is the embarrassing moment when a boss or client drops in unexpectedly and you’re stuffing take-out Chinese food in your mouth. No matter how good you are, it is very difficult to overcome an impression like that.

But just what does eating at your desk say about you? Well, it could say that you are conscientious. Unfortunately, it rarely does. It usually suggests that you are sloppy, undisciplined and something of a loose cannon. These are the last things you want people thinking when you’re at work.

What alternatives do you have, other than simply not eating? Well, there are always break rooms. This is one of their functions. Employee lounges are good locations for quick snacks and beverages, brief breaks that last no more than 7 to 10 minutes. Another perhaps even better alternative is to get outside. Take a walk around the building, in a nearby park, or along a creek to enjoy a snack and a beverage before returning to your office food-free and refreshed. Honestly, it’s the smartest and healthiest way to go.

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Sleeping At The Office

Tired businessmanOnce upon a time, it was a sign of enviable dedication if you slept at the office. It meant you were incredibly dedicated, that you loved your job and would do anything to help the company and the bottom line. It suggested that your work and your employer were the most important things in your life, bar none.

Today, however, sleepers at offices are generally seen as weird. With computers and the internet, working at home or out of the office has never been easier, so why remain at your desk? It makes no immediate sense. What was once perceived as a strength now looks like a weakness, perhaps even an illness. Don’t paint yourself into this corner, no matter how tempting in the moment it appears to be.

Your co-workers and supervisors will surely begin to gossip about you and may even launch informal investigations. Speculation will be wide ranging. Are you having trouble at home? Did you have to give up your apartment? Just what is going on with you? Pretty soon, the projects you’re so feverishly working on will be forgotten in the waves of queries about your personal life. That’s the last thing you want your ambition to spawn.

So, every day at quitting time, pack up your brief case or tote bags and clear out. Join your co-workers every now and then for libations at a nearby watering hole. Do some harmless but important bonding. And never, ever sleep at the office unless you’re all trapped there by natural disaster, such as a hurricane.

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